Primary Purpose: Under the direction of the Director of Managed Services, the Facilities Accountant is responsible for managing the Facilities fiscal operations including construction project accounts and department accounts, as well as other assigned university fund accounts. Responsible for data collection, report preparation, auditing, and maintaining accurate financial, construction project, and departmental budgets for the Facilities Department.
Essential Functions: 1. Coordinates with the Director of Managed Services and the Assistant Vice President/Chief Facilities Officer for Facilities on financial reporting; budget projections/actuals including work-in-progress reports, project reconciliation/closing and the university fiscal year-end closing process.
2. Provides financial, budgeting and operating support to the Executive Management team as well as Directors and Facilities Managers as directed.
3. Reviews and substantiates accuracy of financial transactions, tracking Excel workbooks, auditing and reconciling reports and ensuring precision of the accounting system records.
4. Manages financial, budgeting, and operating records including account transactions by compiling, organizing and analyzing budgetary account information on a monthly basis.
5. Assists in the preparation of department operating budgets and construction budgets by gathering information, preparing journal entries, budget transfers, payment applications, recording retention monies, job tracking, PM/CM1 fees (accounts receivable); accounts payable (invoice processing); and compiling required budget reports.
6. Prepares for audits by internal, external and agency auditors, vendors by researching and analyzing and reconciling accounting processes with purchasing systems to ensure compliance of related activities with the university, state, and federal government policies/regulations.
7. Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
8. Develops and maintains standardized electronic recordkeeping systems, budgets and supporting documentation required for all Facilities Budgets.
9. Maintains accounting controls by preparing and recommending policies and procedures and advising management on needed actions. 1 Project Management/Construction Management fees (accounts receivable).
10. Contributes to the overall success of the department and Facilities by recommending financial actions and internal controls to improve accounting processes to ensure the integrity of financial and accounting information; promote accountability and prevent fraud.
11. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or classes.
12. Organizes, facilitates, and/or represents accounting team in meetings, discussions and process improvements as appropriate.
13. Guides accounting clerical staff by coordinating activities and answering questions.
14. Maintains confidence and protects accounting operations by keeping financial information confidential.
Minimum Qualifications: Bachelors Degree. Three (3) years prior experience in business management/accounting.
Preferred Qualifications: CPA and/or MBA. Prior experience in accounting with large construction projects. Demonstrated success in developing and monitoring project plans and budget accountability with minimal supervision. Experience effectively navigating competing and shifting priorities, demands and timelines through analytical and problem-solving capabilities. Proficient in the Microsoft Office Suite (Word, Excel, Power Point, Outlook). Proficient in PDF mark-up software, such as Adobe. Two years of college or university accounting or auditing experience. Experience working on staff at a university of college. Proficient in Microsoft Project. Policy development and revision. Comfortable working with and presenting to all levels of management in a highly ambiguous and rapidly changing environment while managing the negotiations of competing goals and expectations. Comprehensive understanding of higher education operations and the interdependencies with the community and government bodies. A high aptitude in accountancy, aptitude for detail, and a good understanding of computers and their functions in accounting are required. Proof of competency in creative and flexible problem solving with minimal supervision. Proof of competency in the day to day administration of budgets, strategic action plans, purchasing, and general administration of institutional systems. Ability to learn and apply University policies and procedures to ensure operational compliance and reliable judgment. Team player who is able to work with all members of the project team. Have an energetic, positive attitude with the ability to handle change frequently. Ability to work under pressure in a fast-paced environment. Well organized, detail oriented, with ability to prioritize and multi-task. Highly skilled in follow-up and project completion. Demonstrated commitment to high quality work and results. Self-starter with impeccable follow-through and attention to detail. A can-do, proactive, hands-on, solution and results oriented approach. Ability to proactively determine detailed needs, anticipate obstacles, plan for alternatives, and keep a team and management aware of changes. Experience at working successfully both independently and in team-oriented, collaborative environments. Mastery of oral, written and visual communication to include the ability to collaborate, negotiate, gain consensus, and influence stakeholders.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily performed in a standard office environment with the use of a computer, phone and other office equipment. May require extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional to frequent standing, walking, walking across campus, project sites, climbing stairs, bending, stooping and reaching. Occasional lifting/carrying up to 25 pounds.
Work Environment/Work Week/Travel: Work performed during standard business hours. May require evening or weekend hours as business demands. May travel between campuses and to off-campus locations.
Hiring Range: Commensurate with experience, non-exempt
Background Check Statement: All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
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Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.