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Job Summary As a member of the project management team in the Facilities Design and Construction Department, the Senior Project Manager reports to the Senior Director of Design & Construction.
The Senior Project Manager's primary responsibility is for the management of capital improvement projects and annual laboratory and office renewal projects within the Caltech complex. The role involves working on complex projects for various Divisions and Departments that requires thorough knowledge of project management best practices from project inception through project close-out. Additional responsibilities include providing project management oversight and mentoring of Assistant and Associate Project Managers, as assigned.
Job Duties Duties include, but are not limited to, conducting comprehensive research on project needs, integrating project functions within the framework of ongoing activities within the Institute, advising customers on complex project plans, overseeing design and construction of multiple projects, preparing budgets, schedules, scopes of work and status reports. In addition, this position is responsible for developing and negotiating construction contracts; managing the bidding process, contract award, documentation, invoices, change orders, commissioning and close-out of the projects. The Senior Project Manager must maintain close working relationships with management, Institute clients and outside professionals.
Oversee all aspects of the project which includes, but is not limited to, construction, contractors, costs, quality, timeline, etc.
Work collaboratively with other Divisions/Departments in developing project scope and associated project cost related details
Oversee/direct all necessary documentation in preparation for bidding
Manage the bidding process in collaboration with the Procurement Officer
Negotiate complex design and construction contracts with the Office of General Counsel and Procurement Officer
Provide design and construction administration support, coordinating with engineering consultants and in-house staff to review construction documents, submittals, RFIs, and field observation reports
Establish budget estimates and ensure projects are delivered within budget constraints
Develop complete project schedules and ensure that projects are delivered on time
Establish and manage construction progress through meetings, consultations and field observations
Review and approve the design and construction for adherence to Caltech design standards, project specifications, and local and government standards and requirements
Prepare progress and financial reports for all on-going projects
Advise customers on complex project plans; effectively manage customer expectations during the planning, execution, and closure of projects by anticipating challenges and developing contingency plans accordingly.
Identify and correct quality issues and program budgets during the different stages of the project.
Ensure maintenance of complete and accurate files suitable for audit purposes on all projects.
Provide construction support, coordination with contractors, facilities management personnel and customers.
Perform other related duties as assigned including Emergency Operation Center Support when required.
Other duties as assigned
BA/BS degree, preferably in engineering, construction management, architecture or other related discipline
Minimum eight years' work experience in project management or construction management of new building and/or renovation projects
Must have a LEED AP or LEED GA certification or the ability to obtain one within 12 months of employment
Must have Project Management Professional certification or Certified Construction Manager or the ability to obtain one within 12 months of employment
Complete OSHA 10-hour Construction Training within six months of employment and refresher training every four years
Strong oral and written communication skills are required, as is the ability to effectively communicate with all levels of management and other professionals
Proficient in the use of MS Outlook, Word, Excel, and Project
Must be able to lift and carry 25 lbs., walk half a mile unaided, climb ladders and stairs, and enter and leave excavations for the purpose of observing and planning work
Institutional and Higher Education project experience
State of California licensed professional
AiM Capital Planning and Project Management (CPPM) or other project management systems
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.
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