Associate Director of Design and Construction Services
University of California Office of the President
Requisition Number: 20180124
Appointment Type: Staff - Career
Personnel Program: MSP
Work Hours: Monday-Friday, 8:00am-5:00pm
Percentage of Time: 100
Organizational Area: Chief Financial Officer-Capital Assets, Strategies and Finance
Location: Oakland, CA
Posting Salary: Salary commensurate with education and experience.
Position Summary: Under the general direction of the Director, Design and Construction, responsible for the development of policies, procedures, contract documents and related accountability and training framework for the $28 billion ten year capital program. The policy portfolio under this position extends to a wide range of project types (renovation, new construction and infrastructure), project sizes (from minor capital projects under $750k to major capital projects over $1 billion), and project delivery modes (design/bid/build, design/build, construction manager, cost plus, job order contracting and others). Provides capital program leadership requiring a high degree of knowledge in the overall field, recognized expertise in specific areas and problem-solving requiring analysis of unique issues/problems without precedent or structure. Communicates with Campus Architects, Project Managers/Directors and Contracts Administrators, providing expert advice on policies, best practices and interpretation of contracts and statutes related to design and construction. Successfully guides the collaborative development and approval of policies in a complex administrative environment. As assigned, provides strategic leadership of high profile system-wide programs and initiatives, such as the multi-billion dollar seismic safety program, that require formulation of strategies and administration of policies, processes and resources with a high degree of autonomy.
Special Conditions of Employment: Travel Travel outside of normal business hours
Other Special Conditions of Employment: Successful completion of a background check is required for this critical position.
Job Close Date:
Duty 10: Act as the critical source for timely, high quality advice and consultation to campuses and facilities. Provide effective solutions to policy and procedural issues, including interpretation of policies and contract documents for professional design services and construction for the full range of the University's project delivery methods. Provide effective consultation within critical time constraints for decisions that cost or save millions of dollars, requiring the highest level of knowledge, acumen and judgment. Communicate new policies and best practices to the relevant University units and campuses, and act in a leadership role to provide effective training and resources, including the system-wide Capital Projects Institute. Function:Policy Direction/Advice to Campuses Percent: 20
Duty 20: Draft new system-wide standard form agreements for new or refined project delivery methods, including construction contracts and Design Professional Agreements, as well as proposed changes to the existing standard contract provisions. Based upon industry best practices, unique University requirements, and consultation with industry representatives, develop revisions to the University's standard contracts and agreements used for procuring professional services, construction, construction management, and other consultants for peer reviews, cost consulting, geotechnical engineering, surveying, and other specialties. Coordinate new agreements and revisions with Office of the General Counsel, Campus Architects, Project Managers, Risk Management and Contracts Administrators within the University, and with design professional organizations, the construction industry and peer institutions external to the University. Function:Contract Development, Policy Oversight, and Accountability Framework Percent: 15
Duty 30: Oversee the university's policy infrastructure related to facility construction, including the University Facility Manual and procedural guidelines, best practices and template documents. Promulgate revisions to the policy infrastructure as prompted by changes in law, best practices, and direction from the President and Regents. Develop and oversee an accountability framework that monitors and measures effectiveness of University contracts and implementation of policy. Function:Internal/External Coordination & Interface on Behalf of Campuses Percent: 20
Duty 40: Lead and conduct complex and varied analyses of issues or concepts with broad impact on the University's Capital Program. Coordinate with units within the Office of the President and the campuses with regard to capital project implementation policy and practices, including Office of the General Counsel, Risk Services, Environmental Health & Safety, Office of Ethics, Compliance and Audit Services, Real Estate Services, Capital Planning, Environmental Planning, Contracts Administrators, Campus Building Officials, Campus Fire Marshals, Campus Architects and Campus Engineers. Serve as a member of cross-functional teams to address key concerns in the University's capital program as well as to provide expert internal consultation. Function:Legislative Analysis Percent: 15
Duty 50: As assigned, provide strategic leadership of high profile system-wide programs, initiatives and special projects such as the UC Seismic Safety Program, that require formulation of strategies and administration of policies, processes and resources with a high degree of autonomy. Responsibilities typically include oversight of professional consultants, management of operating budgets and coordination with the highest levels of leadership in the Office of the President and at the campuses. Function:Initiatives and Special Projects Percent: 20
Duty 60: Serve as the University liaison with external agencies and public regulatory bodies that may have jurisdiction or a coordinating role concerning University capital projects, including the Division of State Architect, Office of the State Fire Marshal, the Division of Industrial Relations, Cal OSHA, the California codes commission, OSHPD, and others.
Review and analyze proposed and enacted legislation and regulations related to design, construction, and building codes, for specific impacts to University programs. Develop new implementing University policies and procedures in conformance with newly enacted legislation and regulations. Coordinate with University Governmental Relations and Issues Management Policy Analysis and Coordination units. Proactively coordinate legislative actions to advance implementation of the University's capital program. Function:Other Duties as Assigned Percent: 10
Job Requirements Bachelor's degree in architecture, construction management or related field.
Expert knowledge and a minimum of 10 years of experience in capital project management, planning, design, procurement and construction related to institutional capital projects.
Expert understanding of contract documents related to the design and construction industry.
Expert analytical, organizational and problem recognition/avoidance/resolution skills.
Highly developed written, verbal, and interpersonal communication skills, including effective negotiation skills and well developed political acumen.
Highly developed team building and facilitation skills.
Proven success in solving complex business issues and producing highly successful outcomes with general leadership and direction. Insightful and creative skill in reasoning and logic, and in quantitative analysis. Outstanding and highly developed organizational and business analysis skills. Ability to master technical, strategic, and business information, and to effectively synthesize the information in written and verbal form that is understandable to both technical and non-technical audiences, both internal and external to the University. Demonstrated sensitivity to, and ability to identify, key issues critical to success and desired outcomes; ability to quickly research and collect pertinent information from related reports and knowledgeable persons, to integrate essential information, and to use that information to define and test options and alternatives; and the ability to develop recommendations and justification for the most productive course of action. Required
Demonstrated experience developing policies related to design and construction.
Expert knowledge of University organization, including its infrastructure, rules, regulations, policies and short and long range strategic building plans.
Expert knowledge of Public Contract code, Labor Code and other civil codes impacting design and construction.
Minimum of 5 years of experience preferred in capital planning or capital project management while employed by a public or private university.
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.